Magnar ESS Portal

After Signing Up to Magnar ESS you are now ready to reap the benefits of the ESS processes and portal.

Through Magnar ESS portal employees can perform the below activities

• Change Profile Picture 
• Change User Email
• Change Password
• Notifications
• Change Default Language
• Personalise the Dashboard
• View Self Appraisals
• Download and view your payslip
• Setup and View your team and your own Personal Objectives
• Initialise an Appraisal Process
• Clock-in Clock-out
• View Reports

Change Profile Picture 

To change the profile picture 

Log in to Magnar ESS Portal
Go to My Profile
Edit the Profile picture
Upload picture from desktop
Submit

Change User Email

To change the profile picture 

Log in to Magnar ESS Portal
Go to My Profile
Go to account information
Change the email
Press save
An Email will be received to confirm the new email address

Change Password

To change your password

Log in to Magnar ESS Portal
Go to Change Password under employee name.
Fill Current Password New Password Confirm New Password  Press Save

Notifications

Notifications are a key feature in MAGNAR ESS portal. 

You can view notifications on the top right corner of your ESS Dashboard

Through Notifications Employees and Managers can be notified of any activity that requires their attention for approval or requests that are being approved. 

Such notifications are also routed through emails and via the mobile app.

Change Default Language

Magnar HCM is a multi-language solution that offers the users to select a default langauage and change that when needed.

English will be the default language upon signing up. To change the default language go the the settings button on the top right of your dashboard and select your preferred language.

Personalise the Dashboard

Magnar ESS users have the option to personalise their dashboards where each user can choose the widgets and components to show. Users can hide or add sections and arrange the different widgets in a way that fits their needs.

To personalise your dashboard:

Go to Settings ate the top right of your dashboard
Click on Personalise Group
The dash board becomes Editable and you can remove, add or hide any component or section in your dashboard
To remove a components click on the "X" mark of the component
To add a component click at the "+" mark at the bottom of the section and select / pin the widget or component you wan to add and press OK
Once are happy with the dashboard press save or cancel to ignore the changes done.

Some key Widgets are: Annual Leave Balance, Leave Calendar, Passport Expiry, Next planned holiday, Tasks, Activities, Organisation Structure, Time Sheet, Worksheet, Policies and Procedure and Corporate offers, etc...

View Self Appraisals

Through Magnar ESS , users can check and view the history of their self-appraisals to track their progress at the company.

To view the self-appraisal history:

Expand the Menu on the top left of the ESS Dashboard
Click on "My Info"
Click on "Self Appraisals"
You can view the history of all self appraisals related to your job at the company and you can view the appraisal status and details by pressing on edit at the appraisal line item.

Download and view your payslip

Magnar ESS allows any employee to download and view his payslip.

Expand the Menu on the top left of the ESS
DashboardClick on "My Info"
Click on "Payslip"
Select the month an year
press export and the payslip will be downloaded.

The payslip can be generated through ESS only with the payroll module is being used and the month related to desired payslip have been generated and closed.

Setup and View your team and your own Personal Objectives

Magnar comes with a comprehensive performance and appraisal module that allows the organisation to measure their employees performance.

As part of ESS , each manager is able to setup the personal objectives of his team on which they will be measured.

To do that on ESS follow the below steps:

Expand the Menu on the top left of the ESS
DashboardClick on "My Info"
Click on Objectives
Setup the personal objectives of your team

To setup the objectives of your team , select the employee of choice and press edit.

Fill in the objective name, category , link it to a departmental objective and put a weight and due date.

The due date is optional , but the weight is mandatory and the total weights of all objectives should not exceed 100

Initialise an Appraisal Process

Performance an appraisal is one of the important modules in Magnar HCM. 

Through ESS the manager in Charge can initiate the appraisal process for one or more of his team members.

To do so on ESS follow the below steps:

Expand the Menu on the top left of the ESS
Click on "My Info"
Click on "Initialise Appraisal"
Click "+New"
Select "Appraisal Type" and "period"
Select the employee or employees to initailise the appraisal process for and press Save
The select employees will receive a notification to start the appraisal process

Clock-in Clock-out

As partof the T&A module Magnar allows users to Clockin and Clockout using the system. 

This feature is used as a replacement of the Time & Attendance machine.

To use this feature you can enable the widget in the dashboard personalisation or follow the below steps

Expand the Menu on the top left of the ESS
Click on "My Info"
Click on attendance
Checkin when you reach your office
Checkout when you leave

The checkin and checkout feature is linked to your workplace location and will only work once you reach the designated workplace that is assigned for you

View Reports

Some reports can be assigned to view from ESS .

In case you have the authorisation to view such reports , you can view them from ESS by following the below steps

Expand the Menu on the top left of the ESS
Click on "My Info"
Select Reports
View the reports  of choice