Expense Request

In Magnar ESS (Employee Self-Service), an expense request is a request made by an employee to their employer to reimburse them for expenses they have incurred while carrying out their job responsibilities. These expenses may include travel expenses, office supplies, and other costs that are necessary for the employee to perform their job duties.

To submit an expense request, the employee typically fills out an online form or uses a mobile application that is provided by their employer. The form usually requires the employee to provide information such as the date of the expense, the amount of the expense, and a description of what the expense was for. The employee may also need to attach receipts or other documentation to support their request.

Once the expense request is submitted, it is typically reviewed by the employee's manager or the company's finance department. If the request is approved, the employee will receive reimbursement for the expenses they incurred. If the request is not approved, the employee may need to provide additional information or justification for the expenses before they can be reimbursed.

To claim an expense follow the below steps

Expand the ESS Menu
Select ESS Services
Click on Expense Request
Click on New
Expense Date (ex: Can be in the past or future) Travel Expense (use this only if your expense is related to an approved travel request) Remarks to manager Click + to start adding the expense line items (If the expense is related to travel the system will automatically calculate the perdiem as per company travel policy)
Add expense line items
add expense title. (Example: Hotel Espense, Dinner, etc...) Expense Category (as per company setup) Expense Amount Currency of expense (As per company setup) upload the expense receipt (optional) Press Save. Repeat the process for other expense lines.
Once Done Press Submit once finished Press Save to add more line items later