Training Process

Magnar HCM supports full management of employees’ training process. Users can register in published planned internal training courses or request a registration for external courses.

Training Setup

• Course Types Setup

Go to HCM menu >> Setup>> Training Type Setup to open a list of courses with ability to add new items. User can search and sort table contents:

Authorization follows application security.

Authorized user can add edit and delete course types.

Used course types cannot be deleted with prompting notification message about usage.

• Course Category Setup

Go to HCM menu >> Setup>> Training Category Setup

Authorization follows application security.

Authorized user can add edit and delete course types.

Used course categories cannot be deleted with prompting notification message about usage.

• Feedback Category

Go to HCM>> Setup>> Feedback Category

Authorization follows application security.

Authorized user can add edit and delete course types.

Used course types cannot be deleted with prompting notification message about usage.

• Feedback Items

Those items represent the predefined evaluation items that the instructor should rate for each trainee.

Go to HCM>> Setup>> Feedback Items

Authorization follows application security.

Authorized user can add edit and delete course types.

Used course types cannot be deleted with prompting notification message about usage.

• Course Setup

The course is the material that should be trained, user can specify what jobs this course is targeting and what competencies employee gain after passing it.

Go to HCM menu >> Setup>> Course Setup

Authorization follows application security.

Authorized user can add edit and delete course types.

Used course types cannot be deleted with prompting notification message about usage.

• Course Positions

User can select the positions that are allowed to register in this course. If table is empty then all positions are allowed.

User should not enter same position multiple times.

• Competencies

User can select the competencies that employee achieve after completing the course

• Course Attachments

User can upload multiple attachments. The summation of all the attachments should not exceed 5 MB.

• Trainer Profile

Go to HCM menu >> Setup>> Trainer Profile Setup to open a list of trainers with ability to add new items.

User can search and sort table contents:

• Training Agenda

To start running requisition open Payroll>> Training >> Agenda to open a list of crated agendas with ability to add edit and delete.

User should be able to search based on agenda properties.

Press add button to open Agenda new form:

Header:

Details:

Weekdays in the details should be filled in the database on agenda creation.

• Authorization

Form authorization should follow the application security.

Training Evaluation

Employees can apply their feedback regarding the training courses they had attend.

User can go to ESS, press on Training Evaluation from the left menu to open a list of attended trainings.

User can select a training course from the list and press the record to open the feedback details.

User can select a training course from the list and press the record to open the feedback details.

Once submitted, feedback cannot be edited.

A popup alert should be displayed on save informing the user that feedback cannot be edited.

Authorization follow the application security.

Evaluation review

Authorized user can view all users and training courses rating results.

Authorized user can go to ESS left menu, and under training “My Info” select evaluation review to open a list of all courses as mentioned in Employee training courses List

On selecting a record from the table, a list of all employees that has submitted feedback will be displayed.

User can select a record from the list to view the feedback details for each employee as mentioned in Course feedback.

Training Registration

When a new course is published for submission, it should be displayed in the ESS to give users the ability to request registration.

From the home page press on Training Courses block to open a list of available courses.

User can press “Apply” to request course registration approval.

Workflow configuration follow the application approval process described previously.

User can press “View” to open the course details described in Course Setup excluding the positions tab.

User can view the approval status and history in the Training Course view form.

user should not apply twice on a same course.

If user apply for a course, “Apply” button should be disabled.