Employee Profile

Each employee in the company should have a profile encompassing all his details.

Invitation

If the employee needs to login to the system and use the ESS, his employee profile should be mapped to a username. Mounting username to employee can be conducted either by getting the employees username and applying to the “Username” field in the profile or by sending an invitation to create a username.

To send an invitation you have to go to the employees list under company then press invite. When sending an invitation, an email will be sent to the employee’s inbox with a link that open the registration form populated with his email address and username (the same as the email address by default and can be changed) then he fills the appropriate information and submit. Once submitted, the created username ill be updated in the employee profile that initiated the invitation. There is also option to invite all the unmapped employees in one click “Invite All”.

Employee Position 

You can track the employees’ position history by viewing the “Position history” tab. The system logs the start and stop date for each position.

1. For the first assigned position, the employee start date ill be deemed as the position start date.
2. You cannot set the position effective from date to be less than the employee start date.
3. When changing the position for the second time, the end date of the previous position will be the newly entered “Effective From” date of the new position.
4. On change of the position you cannot set the effective from to be less than the stop date of previous position assignment.